Privacy Notice

Spotalent Recruitment Ltd is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with data protection law, including the General Data Protection Regulation (GDPR). Spotalent Recruitment Ltd is a “Data Controller” and gathers and uses certain information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice. This notice applies to current and former employees, and candidates for new positions.

Data protection principles

• Used lawfully, fairly and in a transparent way;
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;
• Relevant to the purposes we have told you about and limited only to those purposes;
• Accurate and kept up to date;
• Kept only as long as necessary for the purposes we have told you about;
• Kept securely.

Why we collect the information and how we use it

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

1. Processing is necessary for the purposes of legitimate interests pursued by the controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the individual which require protection of personal data, in particular where the individual is a child;
2. Processing is necessary for compliance with a legal obligation that the controller is subject to;
3. Processing is necessary for the performance of a contract with the individual or in order to take steps at the request of the individual to enter into a contract.

How do we collect your personal information

We typically collect personal information directly from you through the application and recruitment process, or background check provider. We will sometimes collect additional information from third parties including clients, former employers, credit reference agencies or other background check agencies, including (DBS) Disclosure Barring Service, other Government Departments, employee’s doctors, medical and occupational health professional. We will collect additional personal information in the course of job-related activities throughout the period of you working for us.

What personal information do we collect

We will collect, store, and use personal information about you which may include the following categories:

• Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses;
• Emergency contact details;
• Your gender;
• Your marital status;
• Recruitment information;
• Employment records;
• Your bank details;
• Your identification documents;
• Information relating to disciplinary or grievance/worker complaints;
• Information relating to your performance and behavior at work;
• Accident records;
• Your images;
• Social networking information;
• Electronic information in relation to your use of our information and communications systems;
• Details of your time and attendance records;
• Details in references about you;
• Criminal records information;
• Any further personal data contained in any files that you upload or download;
• Information about your physical or mental health, or disability status.

Changes to this privacy notice

We reserve the right to update this privacy notice at any time and we will provide you with a new privacy notice when we make any substantial updates. If you have any questions about this privacy notice, please contact us, Data Protection Officer on Contact us page - "Got a question".